Moving OneNote between SharePoint environments

Posted by sharepoinTony on January 12, 2012

If you who have discovered the benefits of using OneNote shared notebooks AND have sync’d the notebook in a SharePoint library…this post is for you.

We started using OneNote 2010 with our MOSS 2007 farm, and because of the kind of shop we are – we setup a new SharePoint 2010 environment to run beside our MOSS farm. Fast forward to January 2012 and our SP2010 environment is our ‘production’ intranet now. Our MOSS environment is still chugging along and we are going to keep her for a while, but how we use that farm has changed significantly over time.

Now that our SP2010 farm is heavily used, we don’t like that we still have a shared OneNote notebook lingering out there in the old MOSS environment. We do have other OneNote notebooks out there, but they are old, smelly notebooks that we don’t really use. We keep them because they are now an archive of specific notes.

There is one notebook however that is still alive with activity, so we just want it ‘where we are’. We have a better home for that notebook. One that we visit daily and where we have other related content. So it was an easy decision to move the notebook from the MOSS library to the shiny SharePoint 2010 library where it belongs.

OK enough of the back-story. Down to the nitty gritty…

To move your OneNote 2010 notebook

Open the SP2007 library in Explorer
Open the SP2010 library in Explorer View
Guess the next step….yep drag the OneNote folder from one to the other
- yes, you can copy and paste -or- cut and paste if you prefer that to being a bully by using ’drag’ method

Whew! That was tough. WAIT, there is more!

Notify the people sharing that notebook of the new location, they will have to ‘change location’ to sync to the notebook. Here are the arduous steps:

Right-click the NoteBook
Select Properties
Click the Change Location button
Click the address bar and type or paste in the URL to the new document library
Click the Select button

I chose to send folks these steps as part of the message that the notebook was now in it’s new home.

We now return you to your regularly scheduled SharePoint blog browsing. Happy Notes.

Posted in SharePoint 2007, SharePoint 2010, Tips and Tricks | Tagged: OneNote, SharePoint 2010 | 2 Comments »

2011 in review

Posted by sharepoinTony on January 2, 2012

The WordPress.com stats helper monkeys prepared a 2011 annual report for this blog.

Here’s an excerpt:

The concert hall at the Syndey Opera House holds 2,700 people. This blog was viewed about 25,000 times in 2011. If it were a concert at Sydney Opera House, it would take about 9 sold-out performances for that many people to see it.

Click here to see the complete report.

Posted in SharePoint 2007 | Leave a Comment »

A few words about the Daily paper

Posted by sharepoinTony on December 22, 2011

The _______ Daily is out!

Like anything else in this world there are pros and cons to the Twitter driven paper.li produced “Daily”. Many people have them; they are easy and some say fun to create. Many others hate them because of the daily tweet reminding you that the new edition is out. Although there are options for Weekly versions, not many choose that option.

While there are good arguments around these “papers”, both for and against publishing them, I find them useful and am willing to ignore the dozens of tweets announcing them daily. Live and let live. Some people want them, like them, and use them. Why does that have to hurt YOU. If you are using twitter you are getting gazillions of tweets passing through your stream. A few dozen more is minor in the scheme of things. Now let’s get on to the meat of this post. I believe that there are some nice features to the paper.li product that are overlooked as benefits. What is that you say, benefits?

Have you ever scanned a tweet, rushing by in the stream, noted something of interest but just didn’t have time to go off and read the linked article? You can’t ‘favorite’ every interesting tweet you see. Later, you think of that tweet, dang who tweeted that? Was that yesterday or the day before? Scrolling through your stream looking for something like that is painful. If you haven’t tried that, go ahead and try it – I will wait. What do you search in twitter? Will a hash-tag really help?

OK, now a few hours have gone by and you are back here waiting for me to get to the point. The feature I speak of is the little ‘Archives‘ icon way up at the top of the paper. This gem allows you to pick a date in time and see the paper generated on that day. This is a much easier way to find that missing tweet. You can browse through the paper to find the article that you wanted to read. Clicking this icon pops a little calendar that allows you to pick the date. Didn’t find what you were looking for, just click Archives again and try a different date.

So not only can you use the Daily Paper as a way to review tweets gone by, but you can go back in time to find the things you wanted to see. Some days I don’t go into twitter at all, I just review my daily paper The sharepoinTony Daily.

Another good feature to use, often in conjunction with the Archives is the ability to “See all articles”:

Selecting this link will provide you with a list of all the articles. This list is in a more efficient format for scanning through tweets captured by that edition of the paper. The link is located on the far right side of the horizontal navigation at the top of the paper. Also notice the two little icons under the “See all articles” link. If you are looking for a tweet that had a link to a photo or video, these icons are your friends. Choosing them will provide you with those tweets grouped on their own page.

Talking about that horizontal navigation…

Those topics are not always perfectly categorizing tweets, however they do group tweets and selecting a topic will give you a full page of tweets that were placed into the category. Sometimes clicking through those categories is a great way to see something you missed in the stream or elsewhere in your tweet search.

Browse the tweets of the day, the paper is a relaxing alternative to the tweet stream. For me it is a way to keep up with some of the tweets for those times when I can’t stay engaged on twitter live.

Posted in Tips and Tricks, Twitter | Tagged: paper li, tweet | 1 Comment »

Stale for a reason

Posted by sharepoinTony on December 12, 2011

The holidays are here and this blog has been neglected for long enough. The neglect is not without cause; I have simply been quite busy with SharePoint installations, upgrades, migrations , implementations and family matters. Everyone seems to experience the hectic feeling that seems to captivate us at the end of the calendar year. But the time has come for me to play a little “catch-up” with this blog.

I have a few things pending, so I won’t offer up much now, however I have started working on a few changes that I hope to have in place by New Years.

Until then,
Happy Holidays & thanks for browsing my blog!

Posted in Announcement, Commentary | Tagged: Announcement | Leave a Comment »

Search Server Express 2010 resource links

Posted by sharepoinTony on April 25, 2011

This is a quick post to capture some good resources for working with SharePoint Foundation 2010 and Search Server Express 2010.

Installation steps, prerequisites, etc. from Microsoft: http://technet.microsoft.com/en-us/library/ee808898.aspx

MSSharePointTips post about installing the two: http://mssharepointtips.com/tip.asp?id=1086

Search Server Express home: http://www.microsoft.com/enterprisesearch/searchserverexpress/en/us/technical-resources.aspx

and TechNet home: http://technet.microsoft.com/en-us/enterprisesearch/ee263912

Forum post regarding integrating SPF and SSE: http://social.technet.microsoft.com/Forums/en/sharepoint2010setup/thread/3294d73f-b127-439e-88af-c78c70f9a9e2

Posted in Install & Configure, Search, SharePoint 2010 | Tagged: Search Server Express, SharePoint Foundation 2010 | Leave a Comment »

Find Master Page applied to pages using SP Designer 2010

Posted by sharepoinTony on March 29, 2011

Recently, a very experienced developer commented that SharePoint Designer 2010 would not show what master page is applied, nor will it show you all of the available master pages.

That is FALSE!

Granted, SharePoint Designer 2010 has its limitations and hard-core devs will probably never “like” it (and I don’t mean on FB). However SPD gets a bad rap – often just because people haven’t taken the time to learn the tool. It CAN do all sorts of things and can make your life easier, if you choose to learn about it and use it. OK, enough lecturing…on to meat of the matter. This may not be the most ‘elegant’ method of acquiring this information, but it doesn’t hurt anything and it does work.

How to view the Master Page that is applied to a page

Open SPD, Open your site
Navigate to the Site Pages under Site Objects
Select the aspx page in the main window and Right-Click and select Open With…
Select SharePoint Designer (Open as text)
Near the top of the code you will see “MasterPageFile=” – this lists the Master Page that is applied to this page

Obviously you can see the Master Pages by selecting “Master Pages” in the Navigation panel under Site Objects.

Posted in Designer, SharePoint 2010 | Tagged: Master Pages, SharePoint, SPD | Leave a Comment »

SP Foundation, Search Server Express & iFilters

Posted by sharepoinTony on February 17, 2011

I found conflicting information regarding compatibility between Search Server Express (SSE) and SharePoint Foundation when I started looking online. Some said SSE couldn’t be installed on a server that already had SharePoint Foundation (SPF) running. It also was rumored that pdf iFilters couldn’t be installed on SSE or SPF.

I hope this post clarifies some of these misconceptions, rumors, and general confusion.

What I Found

Quick Facts

(I hope I get ‘em right, I don’t want to continue spreading confusion)

Search Server Express CAN be installed on top of an existing SPF install
PDF iFilters CAN be installed on SSE
iFilters CANNOT be installed on SPF alone
Installing SSE on a clean server DOES include SPF

More Info

You can find steps to Install Search Server 2010 Express which can be followed to install on a SharePoint Foundation 2010 server. The only critical changes are:

You must select the Server Farm installation (otherwise the SSE will try installing SPF)
Do not select “Create a new server farm” after the SharePoint Products Configuration Wizard completes, and do not use the wizard to setup/configure your farm – Cancel to manually configure the farm.

After you have completed the installation you will have to configure search manually by following the Post-installation steps for Search Server 2010. That isn’t ideal, but those steps are close enough that you should be able to work your way through successfully.

Final Steps – PDF iFilter

In addition to setting up the iFilters as described in a previous post about SharePoint 2010 PDF iFilters, I had to make the following registry change before I could get Search Server Express to return results that included PDF files.

Start, Run… regedit
Navigate to the following location:
- \\HKEY_LOCAL_MACHINE\SOFTWARE\Microsoft\Office Server\14.0\Search\Setup\ContentIndexCommon\Filters\Extension
Right-click Extension, a menu will appear.
Click New–> Key to create a new key for .pdf (enter “.pdf” and Save, be sure to enter the dot)
Click your new .pdf key, then right-click and Modify the Default (Name (Default) Type REG_SZ)
Add {E8978DA6-047F-4E3D-9C78-CDBE46041603} as the Default Value, click OK
You may also have to restart the SharePoint Server Search 14 service (I did)
Start a Full Crawl to ensure your content is indexed now that the iFilter is configured

Posted in Administration, Install & Configure, Search, SharePoint 2010 | Tagged: iFilters, Search Server Express, SharePoint Foundation 2010 | 3 Comments »

SharePoint 2010 iFilters and PDF setup

Posted by sharepoinTony on January 31, 2011

About iFilters

IFilters are components that allow search services to index content of specific file types, letting you search for content in those files. They are intended for use with Microsoft Search Services (Sharepoint, SQL, Exchange, Windows Search).

This post pulls together information and steps to do what I consider the typical “pdf setup”. I find that most often I am asked to setup a SharePoint 2010 system to not only display the pdf icon, but also to enable search, and to allow the pdf’s to open in the browser window. I am writing this because I haven’t found a step-by-step guide that includes all 3 of these behaviors together.

There are several different things to do to implement the use of PDF’s in SharePoint. You have to add the icon to display; you have to adjust General Settings to allow pdf’s to open in the browser, and you enable SharePoint to search for pdf’s by installing the iFilter.

You may also want to Download and install the Microsoft Office 2010 iFilter Pack: http://www.microsoft.com/downloads/en/details.aspx?FamilyID=5CD4DCD7-D3E6-4970-875E-ABA93459FBEE

Let’s get started.

These steps should be completed on the SharePoint “application server” (primary SP server

Download AND Install Adobe’s 64-bit PDF iFilter http://www.adobe.com/support/downloads/detail.jsp?ftpID=4025 (Make sure you get the 64-bit version – iFilter 9)
Download the Adobe PDF icon (select Small 17 x 17) – http://www.adobe.com/misc/linking.html
1. Give the icon a name or accept the default: ‘pdficon_small.gif’
2. Save the icon (or copy to) C:\Program Files\Common Files\Microsoft Shared\Web Server Extensions\14\TEMPLATE\IMAGES

Note: Some say that you may need to use the specific file name “pdf16.gif” for the icon to display correctly in the next step. I have not experienced any issues that confirm this SharePoint hearsay.

Steps to Edit the DOCICON.XML file to include the PDF icon
1. Per Microsoft support (http://support.microsoft.com/kb/832809 ) Stop IIS by running IISRESET /Stop
2. Start NotePad, Run as Administrator, and then navigate to C:\Program Files\Common Files\Microsoft Shared\Web Server Extensions\14\TEMPLATE\XML to open/edit the DOCICON.XML file
3. Scroll down to the <ByExtension> section of the file, skipping past the <ByProgID> section
4. Within the <ByExtension> section, insert <Mapping Key=”pdf” Value=”pdficon_small.gif” OpenControl=”"/
5. Save and close the file
6. Go back to your cmd prompt window and run IISRESET /Start

The easiest way is to copy an existing entry – just copy any “Mapping Key” line that has the OpenControl attribute… and replace the parameters for Key and Value. It is better to copy from within the xml file than to copy the above line for pasting because the double quotes may not be correct. Make sure you use the correct image name that was placed in the images directory.

Check the SharePoint site to see that the PDF icon is now displayed.

Add PDF to the list of supported file types within SharePoint (to enable Search)
1. In the web browser, open SharePoint Central Administration
2. Under Application Management, click on Manage service applications
3. Scroll down the list of service apps and click on Search Service Application
4. Within the Search Administration dashboard, in the sidebar on the left, click File Types
5. Click ‘New File Type’ and enter PDF in the File extension box. Click OK
6. Scroll down the list of file types and check that PDF is now listed and displaying the pdf icon.
Navigate back to Central Administration/Application Management (to allow PDF’s to open in the browser)
1. Select the appropriate web application (you may have to repeat these steps if you have multiple web apps) then click on General Settings in the Ribbon
2. Scroll down to “Browser File Handling” and set this to Permissive
3. Click the OK button. (Repeat the last two steps for additional web apps)
4. Close the web browser
Stop and restart Internet Information Server (IIS) – IISRESET

Perform a full crawl of your index. SharePoint indexes file names with the extensions listed under File Types and ignores everything else. When a new file type is added, you have to perform a full crawl to force SharePoint to identify all files with the ‘new’ file extension.

Additional Note: there are some reports that the Adobe iFilter installation will not properly update the Registry in some environments. Check the Adobe iFilter installation information or search online to find possible Registry edits if the above steps do not achieve the desired behavior for PDF files in SharePoint.

UPDATE: Found a nice white paper on this topic by Dave Coleman that is a good reference: http://www.sharepointedutech.com/2010/09/14/adobe-pdf-setup-for-sharepoint-2010/

Posted in Install & Configure, SharePoint 2010, Tips and Tricks | Tagged: iFilters, PDF | 4 Comments »

Information Management Policy Label limitations

Posted by sharepoinTony on January 28, 2011

I can’t say this is how it will work in your environment…I can only tell you that the following is what I experienced when testing Labels in MY ENVIRONMENT.

What am I talking about?

Well, in SharePoint 2010 Server I enabled a number of document management & records management features. I also setup a content type using some custom site columns. Then within a Records Center document library I configured a Retention schedule in the Information management policy settings.

One of the options presented to you in the policies screen is “Labels”. The description given is

“You can add a label to a document to ensure that important information about the document is included when it is printed.”

When you check the Labels checkbox the option expands to allow you to enter the text or properties you want to display, the font and font size, the general placement of the label (left, right, or middle), and a Refresh button that allows you to see the label that you are generating for your documents.

After applying the label, and saving my work, I thought I would test to see how the label is applied and where it prints. This is where I found these limitations:

Labels are only added to documents created within the SharePoint library (using “New Document”). Uploaded documents are ignored by this feature.
Labels are only applied to the default document type, which typically is a MS document.
- Labels are NOT applied to PDF, JPG, TIFF, etc.
- I only tried a few doc types, but it appears Labels will be applied only to Word and Excel files.
Labels are located at the top of the document, you have no option to place it elsewhere, including the header or footer.

If you need this feature to meet a requirement in your environment, then you may want to test before you assume the feature will do what you need it to do.

Posted in SharePoint 2010, Tips and Tricks | Tagged: Information Management Policies | Leave a Comment »

2010 in review

Posted by sharepoinTony on January 2, 2011

The stats helper monkeys at WordPress.com mulled over how this blog did in 2010, and here’s a high level summary of its overall blog health:

Healthy blog!

The Blog-Health-o-Meter™ reads Wow.

Crunchy numbers

The average container ship can carry about 4,500 containers. This blog was viewed about 14,000 times in 2010. If each view were a shipping container, your blog would have filled about 3 fully loaded ships.

In 2010, there were 33 new posts, growing the total archive of this blog to 84 posts. There were 5 pictures uploaded, taking up a total of 306kb.

The busiest day of the year was January 6th with 153 views. The most popular post that day was Calendar Reminder (Part 2).

Where did they come from?

The top referring sites in 2010 were google.com, community.sharepointproconnections.com, sharepointproconnections.com, twitter.com, and google.co.in.

Some visitors came searching, mostly for sharepoint calendar reminder, sharepoint calendar reminder email, sharepoint calendar reminders, sharepoint calendar alerts, and moss 2007 file size limit.

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