Comments on: Calendar Reminder (Part 2)

By: DBB

DBB — Thu, 24 Nov 2011 20:58:10 +0000

Oh, it’s definitely something to do with the variable. I’ve removed/recreated it several times. Right now, I’ve replaced it so that emails will be sent to Team Members, and that seems to work, so I’m not sure what/how else to troubleshoot the variable issue…

One thing I’ve noticed: if the event is created and one forgets to select the “send reminder,” the email will not send if the event is edited after creation to choose that option. Is that normal?

Thanks!
DBB

By: sharepoinTony

sharepoinTony — Thu, 24 Nov 2011 16:28:38 +0000

It sounds like you don’t have a type mismatch, however if the error is happening within Designer then I suspect that there is a problem with that variable. You can verify that by temporarily removing the use of the EmailAddresses variable in step 4. The workflow won’t be fully functional, however if you don’t get an error when saving etc. then you know that it is something to do with that variable.
Add it back in after that exercise and then you can try to track down the error, which you should verify that is still occuring within Designer.

By: DBB

DBB — Thu, 24 Nov 2011 10:09:13 +0000

New to SPD, but your setup instructions were detailed enough to walk me through it. However, I – like a couple of other posts here – am having an issue with the “then Email Variable:EmailAddresses” action line throwing a workflow error in Step 4.

I’ve verified that:

- my Calendar column for email recipients is of type (plain) text, and that
- the EmailAddresses variable is defined and set to type String

So in my mind, the error should not be due to a type mismatch, correct?

In post #36, in addition to the two possible causes I’ve mentioned above, you state “Then verify that the Calendar ReminderEmail field is populated with valid email addresses.” I’m not sure I follow this, because at workflow design time, there isn’t even a calendar event created yet, let alone the calendar column field populated with recipient email addresses.

Am I missing something? The error is so vague – is there possibly something else, like reserved keywords, etc. that may cause this? I’ve deleted and recreated this multiple times to no avail.

Thanks for any help you can provide.

-DBB

By: Siva

Siva — Mon, 17 Oct 2011 19:01:16 +0000

Thanks for the reply. I did notice the from address is the global SP address but the display name was the site, thought I could chage the display name. I’ll take a wonder down SP config.

Cheers
Siva

By: sharepoinTony

sharepoinTony — Wed, 12 Oct 2011 16:47:13 +0000

The From address is set globally in your SharePoint farm – Outgoing email settings. You can change it, but it will change for all outgoing email.

By: Siva

Siva — Wed, 12 Oct 2011 15:44:43 +0000

Great work! Worked the first time around.

Is there way to change the from address on the reminder emails?

By: Kelsnz

Kelsnz — Tue, 16 Aug 2011 05:47:01 +0000

Hi Steve,

This is fabulous! Thank you very much for the easy to follow steps. Unfortunately, I have come across a couple of issues…

1. It doesn’t matter whether I chose ReminderDays or ReminderDate, if I add an e-mail address into the ReminderEmail field, it will not send and in the log for that task its says “The e-mail message cannot be sent. Make sure the outgoing e-mail settings for the server are configured correctly”.

2. In Step 4, if I “hard code” the e-mail address in the To box, it will send if I use ReminderDays but not ReminderDate.

The only way I can the reminders to work is if I add my e-mail address to the “To” box and use ReminderDays. I have been over your instructions a couple of times but cannot see what I have missed. Any ideas would be fantastic!

p.s. I use Alerts with no problems on other lists in my site.

By: Ahmad

Ahmad — Mon, 15 Aug 2011 07:31:06 +0000

I don’t know why my workflow does not start automatically!! i have to start it manually..
any idea?

By: Steve

Steve — Fri, 01 Jul 2011 13:03:52 +0000

No worries ….. a bit of trial and error fixed it

By: Steve

Steve — Fri, 01 Jul 2011 12:21:42 +0000

I’m trying to apply your blog to SP2010. I’ve never tried workflows before and I’m not an IT person but I was surprised to find that it seemed to work until the final step. See below:

7/1/2011 10:56 AM Comment System Account 1 Day Reminder – Pausing Until:

7/1/2011 10:56 AM Comment System Account 2011-06-30T23:00:00Z

7/1/2011 10:56 AM Comment System Account Pausing until 7/1/2011 12:00:00 AM

7/1/2011 11:00 AM Comment System Account Pausing complete

7/1/2011 11:00 AM Comment System Account Sending reminder to:

7/1/2011 11:00 AM Comment System Account steve.pethers@ivs-global.com

7/1/2011 11:00 AM Error System Account Coercion Failed: Unable to transform the input lookup data into the requested type.

What does this error mean? I Googled the error and they were talking about using ID’s rather than strings but I can’t see where I had that option (although it does ring a bell).